Pro One Tennis Academy

Safeguarding Children and Young People Policy 


Purpose and aim

Pro One Tennis Academy safeguarding policy aims to provide clear direction to staff and others about expected codes of behaviour in dealing with Safeguarding issues.  The policy also aims to make explicit the commitment to the development of good practice and sound procedures.  The purpose of the policy is, therefore, to ensure that Safeguarding concerns and referrals are handled sensitively, professionally and in ways that support the needs of the child’s well being.



Pro One Tennis Academy fully recognises the contribution it can make to safeguard and support the children and young people in its care.  There are three main elements to the organisations safeguarding policy:

  • Prevention (positive atmosphere, careful and vigilant working, support to children and young people, providing good adult role models)

  • Protection (following agreed procedures, ensuring staff are trained and supported to respond appropriately and sensitively to Safeguarding concerns)

  • Support (to children and young people and staff and to children who may have been abused)


This policy applies to all employees/volunteers of Pro OneTennis Academy



No organisation operates in isolation.

Safeguarding is the responsibility of all adults especially those working with children. 

Parents/carers should be aware that Pro One Tennis Academy will take any reasonable action to safeguard the welfare of its children and young people.  In cases where Pro One Tennis Academy has reason to be concerned that a child may be subject to significant harm, ill-treatment, neglect or other forms of abuse, staff will inform the Child protection officer of Pro One Tennis Academy.


Roles and Responsibilities

All adults working with or on behalf of children have a responsibility to protect children.  Within Pro One Tennis Academy the following individuals have special responsibilities: -

  • Mr Heath Anthony – Child protection officer 07752241256


Their role is to co-ordinate all matters relating to safeguarding issues.  These will include:

  • Dealing with reports of abuse against children

  • Dealing with complaints against staff/volunteers

  • Making referrals, if appropriate, to Children’s Services Social Care Initial Response Team (IRT) or for allegations to the Local Authority Designated Officer (LADO)

  • Ensuring all staff/volunteers receive training in Safeguarding every 3 years

  • Ensuring that the Designated Person and the Nominated Deputy receive training in Safeguarding every 2 years


Details of the Designated Person and the Nominated Deputy are displayed in the Knoll Tennis Club Clubhouse.



The designated person will be informed immediately by an employee, volunteer or other persons which includes the parents, child or members of the public, in the following circumstances

  • Suspicion that a child is being harmed

  • There is evidence that a child is being harmed


The Designated Person will keep a full record of concerns raised and make referrals to Children’s Services Social Care/Police if necessary.


Safe Organisations / Safe Staff


Whistle Blowing

Pro One Tennis Academy has a Whistle Blowing Policy which provides guidance to staff and volunteers on how they can raise concerns and receive appropriate feedback on action taken.


Complaints against employees

A Safeguarding complaint involving a member of staff must be reported to the Senior Manager immediately. If the complaint involves the Senior Managers/ Designated Person then the next most senior member of staff must be informed. Consultation without delay with the LADO will determine what action follows.  A multi agency strategy meeting will be arranged to look at the complaint in its widest context; a senior member of the organisation must attend this meeting.


Training and Support

Pro One Tennis Academy ensures that the Senior Manager, Designated Person and Nominated Deputy receive training relevant to their role.  The organisation must also ensure that all its employees/volunteers are kept informed about Safeguarding issues through a programme of staff information.


Professional Confidentiality

Confidentiality is an issue which needs to be understood by all those working with children, particularly in the context of Safeguarding.  Pro One Tennis Academy recognises that the only purpose of confidentiality in this respect is to benefit the child.



Records and Monitoring

Well-kept records are essential to good Safeguarding practice. Pro One Tennis Academy   is clear about the need to record any concerns held about a child or children within its care. 



Supporting Children

Pro One Tennis Academy recognises that children who are abused or who witness violence may find it difficult to develop a sense of self-worth and to view the world in a positive way.  Pro One Tennis Academy may be the only stable, secure and predictable element in the lives of some of the children under its care.  Pro One Tennis Academy, therefore, recognises that such children might exhibit challenging and defiant behaviour and will take careful note of the context of such behaviour.

Pro One Tennis Academy also recognises that some children who have experienced abuse may in turn abuse others.  This requires a considered and sensitive approach in order that the child can receive appropriate help and support.

Pro One Tennis Academy will endeavour to support all its children and young people through:

  • Pro One Tennis Academy ethos, which promotes a positive, supportive and secure environment and which gives all children and young people and adults a sense of being respected and valued

  • A coherent management of behaviour

  • Liaison with other professionals and agencies who support children and parents

  • A commitment to develop productive, supportive relationships with parents whenever it is in the child’s interest to do so

  • The development and support of a responsive and knowledgeable staff and volunteer group whose role it is to respond appropriately in Safeguarding situations.


This policy should be read in conjunction with other related policies in the organisation.  These include, for example:

  • Safer Recruitment and Selection Policy

  • Pro One Tennis Academy will operate safe recruitment practice throughout the whole process

  • Pro One Tennis Academy will ensure that all staff and volunteers are aware of the need for maintaining appropriate and professional boundaries in their relationships with children and young people and parents.

  • Pro One Tennis Academy will ensure that staff and volunteers are aware that sexual relationships with children and young people aged under 18 are unlawful and could result in legal proceedings taken against them under the Sexual Offences Act 2003 (Abuse of position of trust)

  • Behaviour Management Policy – consistently adhered to

  • Anti-Bullying Policy

  • Health and Safety including a Medication Policy

  • Photographic and Digital Imagery Policy


This policy has been informed by the following:

  • Children Act 1989 and Children Act 2004

  • Framework for the Assessment of Children and Families

  • Working Together to Safeguard Children (DCSF) 2010

  • Darlington Safeguarding Children Board Procedures

  • Data Protection Act 1998

  • Sexual Offences Act 2003

  • Safeguarding Vulnerable Groups Act 2006

  • Freedom of Information Act 2000


This Policy will be reviewed every two years or in light of any changes in legislation and/or guidance.


Name     Dale Clements                           Date  16th April 2018


Position  Director of Tennis